This structured template is intentionally excluded from search indexing. It must be completed and approved for the operator’s legal entity, jurisdiction, Cloud environment, providers, billing and service commitments before public launch.
1. Operator and contact
Insert the legal entity, registered address, privacy contact, representative and supervisory-authority information applicable to the service.
2. Data categories
Describe account, workspace, support content, customer profiles, attachments, device, usage, audit, billing and integration data actually processed.
3. Purposes and lawful basis
State the service, security, support, billing, improvement and communication purposes and the legal basis applicable to each operator activity.
4. Sources and recipients
Explain data received from customers, end users, administrators and connected providers, plus the recipients and subprocessor categories.
5. International transfers
State actual hosting and provider locations and the safeguards used for relevant cross-border transfers.
6. Retention and deletion
Publish category-specific retention or objective criteria, including account termination, logs, attachments and backup lifecycle.
7. Rights and choices
Explain access, correction, deletion, restriction, objection, portability and complaint processes where applicable.
8. Security and incidents
Summarize actual technical and organizational measures and the approved communication channel for privacy or security concerns.
9. Updates
Record the effective date, material revision process and how customers are informed of significant changes.
Publication checklist
- Insert the correct legal entity, registered address and contact details.
- Align the text with the actual Cloud service, billing model, regions and provider list.
- Obtain review for applicable jurisdictions, customer types and contractual commitments.
- Publish an effective date, version history and material-change communication process.